Join the staff—Project Team Coordinator

Location: Canary Wharf, London
Duration: Temporary fixed term contract (6 months)
Hours: 35 hours per week

About the role

Reports to: Project Manager

On 3 November 2021, the IFRS Foundation Trustees announced the creation of a new standard-setting board—the International Sustainability Standards Board (ISSB)—to help meet the demand from international investors for high-quality, transparent, reliable and comparable reporting by companies on climate and other environmental, social and governance (ESG) matters. The ISSB builds on the success of the International Accounting Standards Board (IASB) as well as the work of the Climate Disclosure Standards Board and the Value Reporting Foundation (formerly IIRC and SASB), which both consolidated with the IFRS Foundation in 2022.

This temporary role will provide administrative support to the team delivering the ‘One Foundation’ two-year programme of work that is underway to support the creation of the ISSB and the consolidation of the Climate Disclosure Standards Board and the Value Reporting Foundation into the IFRS Foundation.

Key responsibilities

• Support the Project Manager with coordinating IASB technical activities and relevant workstreams within the One Foundation programme (particularly the culture workstream and activities), ensuring that requests are dealt with professionally, following up as appropriate and referring to line management as necessary.
• Extensive, complex diary management across multiple time zones.
• Set up and manage logistics for a variety of meetings and events (eg interviews and workshops):
  • coordinate attendees and update diaries;
  • book meeting rooms;
  • managing AV equipment/access; and
  • prepare documents, draft agendas and take minutes (as required).
• Collate and analyse project data; create and circulate reports and project communications; and manage files/records in line with the Foundation’s IT policies and procedures.
• Coordinate project schedules.
• Provide backup support to other executive coordinators as needed to meet meeting and technical deadlines.
• Support the Programme Director and other staff with ad-hoc tasks and projects as required. These tasks include:
  • diary and meeting management;
  • compiling, producing and circulating documents and managing files/records;
  • coordinating detailed and frequently changing national and international travel arrangements, including itinerary planning; securing visas and other travel documentation; booking transport and accommodation (applying the Foundation’s travel policy); and
  • setting up and coordinating consultative group meetings involving external and internal participants.

Skills, experience and qualifications sought

• Demonstrable ability to manage a large volume of complex and frequently changing meeting arrangements across time zones is essential.
• Positive and proactive attitude and approach to work; desire to support others.
• Ability to work flexibly, multi-task effectively and respond constructively to conflicting demands.
• Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy and the ability to reliably compile and analyse data.
• Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
• Ability to work collegially with others and effectively engage with stakeholders at all levels.
• Ability to follow instructions and respond constructively to feedback.
• Proficiency in MS Office is required, particularly Outlook and Excel.
• Knowledge of SharePoint would be highly advantageous.

To apply

Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:

• the job title/position you are interested in (in the subject line of your email); and
• covering email/letter detailing how you meet the specified role requirements and your salary expectations.

Closing date: 24 May 2023

Interviews are held via video conference as part of our standard international recruitment process.

Due to the number of responses we receive, we are unable to respond individually to each application. If you do not hear from us within four weeks of the closing date you may assume that your application has been unsuccessful.