Join the staff—Accounts Receivable Assistant

Location: London, United Kingdom
Duration:  Permanent
Salary: Competitive, plus benefits
Hours: 35 hours per week

About the role

Job purpose: The Accounts Receivable Assistant will support all stages of the accounts receivable process, ensuring that customer invoices and queries are handled promptly and effectively. Additionally, they will play a crucial role in ensuring financial entries are accurately recorded.

Key responsibilities

• Issue royalty invoices according to contractual agreements, ensuring that royalties are accurately calculated by the customer and correctly entered in Salesforce by the legal team.
• Calculate and invoice annual fees and other fixed payments according to contractual agreement.
• Set up advance opportunity invoices in Salesforce in line with contractual agreements.
• Issue credit notes when required.
• Integrate invoices into Business Central, ensuring correct deferral of revenue.
• Monitor and process UK payments received.
• Efficiently manage the revenue email inbox to promptly address and resolve customer queries and manage communications.
• Credit control, collaborating closely with the Legal team and Translation, Adoption and Copyright (TAC) team.
• Send and reconcile monthly customer statements.
• Prepare monthly reporting, for example aged debtors reporting for presentation at monthly meetings.
• Publications:
  • Run daily reports from the payment processing platform (IFRS Foundation web shop).
  • Run invoice integration between the web shop and Business Central.
  • Liaise with IT team to resolve invoices that fail integration.
  • Liaise with Customer Services team to resolve any queries on invoices/payments received.
  • Post cash receipt journals for all web shop sales.
  • Bank reconciliation (publications account).
  • Maintain refund register.
  • Reconcile customer accounts.
  • Reconcile stock report.
  • Reconcile deferral report.
  • Perform stock count at year-end.
    

Salesforce

• Consistently maintain and update Salesforce to ensure it contains accurate and relevant contract information.
• Continuously improve Salesforce processes to optimise royalty revenue coordination.
  

Other

• Support the timely preparation of revenue reports from Business Central and Salesforce.
• Support the preparation of annual budgets.
• Assist with balance sheet reconciliations.
• Assist with internal and external audits.
• Handle ad hoc requirements.
• Act as back up to the revenue team and provide ad hoc support to the revenue team and the wider Finance team as required.

Required skills

• Excellent communication skills both written and verbal.
• Ability to work from own initiative.
• Proactive manner, ability to use own initiative and willingness to accept responsibility.
• Process-focused and methodical manner, with a high level of accuracy and attention to detail.
• Highly organised and focused, able to multi-task and manage workload to ensure that priorities are met.
• A motivated team player, who can work effectively with other team members.
• Eagerness to learn and willingness to listen to others; ability to follow instructions and respond positively to constructive feedback.
  

Qualifications and experience

Essential

• Previous experience with accounts receivable and/or accounts payable.
• Previous experience working with multiple currencies.
• Proficiency in Excel.
• High level of attention to detail and accuracy.
  

Preferred

• Work towards a recognised accounting qualification (AAT/ACCA/CIMA).
• Experience working in an international environment.
• Experience working with Business Central and Salesforce.

To apply

Please send a detailed CV/résumé to recruitment@ifrs.org. Please include the following information or your application may not be considered:

• the job title/position you are interested in (in the subject line of your email); and
• covering email/letter detailing how you meet the specified role requirements and your salary expectations.

Closing date: 18 April 2025

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.